RCM - Question Library

How to Add a New Question to an Existing Question Library Using CodeBot

Overview

This article provides step-by-step instructions on how to add a new question to an existing question library using CodeBot for SAP SuccessFactors.

Prerequisites

• Access to the Recruiting Management Workbook
• Valid credentials for your SSO-enabled CodeBot instance
• Permissions to update question libraries in SAP SuccessFactors

Steps to Add a New Question

1. Open the Recruiting Management Workbook

2. Navigate to the Question Library Tab

• Locate the Question Library tab within the workbook.
• Set the Processing Status to Pending for the row where you will add the new question.

3. Enter the New Question Details

In the same row:

• Column C: Specify the target Library.
• Column D: Enter the New Question text.
• Continue filling in the relevant fields such as Question description, Category, Question type and other columns if required.

4. Launch CodeBot and Configure Execution

• Open CodeBot.
• Click on the hamburger menu (☰) and select Start Configuration.

5. Authenticate and Select Options

• If your instance uses SSO, you will be logged in automatically.
• If your instance requires an SFSF Password, enter it when prompted.
• Add execution notes for your reference.
• Under Advanced Options, ensure Question Library is selected.
• Click Confirm and Start.

6. Execution Process

CodeBot will now process the changes:

• The execution status will update in real-time.
• Wait for the execution to complete.

7. View Execution Logs

Once the process completes:

• Review the logs to ensure there were no errors.
• The Processing Status in the workbook will change to Complete.

8. Verify Changes in Workbook

• Reopen the Recruiting Management Workbook.
• You will notice green highlights indicating that the new question was successfully added.

9. Final Verification in SuccessFactors

• Log in to your SAP SuccessFactors instance.
• Navigate to Question Libraries.
• Locate the library where you added the question.
• Confirm the presence of the newly added question.

Conclusion

You have successfully added a new question to a question library using CodeBot. This streamlined process ensures that your question libraries remain accurate and up to date within SAP SuccessFactors.

Updated on: 18/04/2025