LMS Scramble Tool in CodeBot
Overview
The LMS Scramble Tool in CodeBot is designed to anonymize (scramble) Email Address Data Fields in Learning Management System (LMS). It allows users to:
- Target a specific set of LMS users using search criteria tab
- Replace Email values with either constant or random data.
Tool Structure
The LMS Scramble tool consists of two worksheets:
- LMS Search Criteria – Defines which users will be impacted
- LMS Scramble Config – Defines what data will be scrambled and how.
1. LMS Search Criteria Sheet
This sheet controls user selection.
Columns Explained
Column B - Entity→Field: LMS/User entity field used for filtering
Supported Entities & Fields:
- User → isActive
- User → personExternalID
- User → firstName
- User → lastName
- Employment → organizationIDs
Column C - Operator: Supported operateor (Equal To)
Column D - Value: Value to compare against the selected field.
In this Example:
- Entity → Field: User → personExternalID
- Operator: Equal To
- Value: 27000004
This configuration targets users whose External ID exactly matches 27000004.
Note:
- Date fields must follow the format:
YYYY-MM-DD(e.g.,2000-01-01) - For the In operator, values must be comma-separated
2. LMS Scramble Config Sheet
This sheet controls data scrambling behavior.
Columns Explained
Column B - Entities: LMS entity (e.g., LMS Users)
Column C - Fields: Emails to be scrambled
Column D - Scrambled?: Scrambling method (Constant or Random)
Column E - Constant Value: Fixed value (used only if Scrambled? = Constant)
Scrambling Options Explained
1. Constant
- Replaces the original value with a fixed value provided by the user
- Useful when a predictable or standard value is required
Example:
- Entity: LMS Users
- Field: emailAddress
- Scrambled?: Constant
- Constant Value: testuser@company.com
All impacted users will have their email replaced with testuser@company.com.
2. Random
- Replaces the original value with a system-generated random value
- Ensures anonymization while maintaining data uniqueness
- No constant value is required
Example:
- Entity: LMS Users
- Field: emailAddress
- Scrambled?: Random
Each user will receive a unique, randomly generated email address.
- Close the workbook.
- Back in CodeBot, click on the hamburger menu and select Start Configuration.
- If the SSO is implemented, Login using SSO, If not, then, enter your SFSF Password. Enter Execution Notes, check the SFSF Scrambling LMS checkbox, and click on Confirm and Start to begin the process.
- As the status changes to processing you can track the progress of the execution. To monitor the progress please refer to the article attached below:
- Once the Execution is complete, open your SAP SuccessFactors instance to verify the changes.
- Navigate to Learning Administration.
- Under the Profile dropdown select Users.
- Search for the External ID.
- Notice that the Email Address has been successfully updated in the instance using the LMS Scramble Tool.
Execution Flow
- CodeBot reads the LMS Search Criteria sheet
- Matching LMS users are identified
- CodeBot processes the LMS Scramble Config sheet
- Selected fields are scrambled using the defined method
- Changes are applied only to the filtered user set
The LMS Scramble Tool provides a flexible and secure way to anonymize LMS user data by precisely targeting users, selecting specific fields and applying controlled scrambling logic.
Note: If anything doesn’t appear as expected, check CodeBot execution logs and send us the Tracking Request ID via the chat box in the lower right-hand corner.
Thank you!
Updated on: 13/01/2026
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